IMPORT & EXPORT DOCUMENTATION & PROCEDURE.

*****IMPORT DOCUMENTATION*****

• Invoice copy:

Invoice is the seller’s bill for the goods sold by him.

It contains the name & address of the Exporter & Importer, Purchase order number/reference numbers, description of goods, price per unit, total value, the terms of sale and payment, B/L or AWB details, etc. This must be signed by the Exporter.

In case of LC import goods, the invoice must be endorsed by the respective negotiating bank. 

• Packing List:

This document is a consolidated statement of the total packages in the shipment containing details of packaging e.g. no of boxes/pallets/ units per box or pallet, the volume and weight of each package and the total volume and weight of the shipment. Ex: 4 corrugated boxes on 1 pallet/10 parts per box.

The consignor & consignee details terms of delivery and payment description of goods as per invoice.

Precautions must be taken to ensure that the details in the packing list adhere to that on the invoice and Bill of Lading.

• Bill of Lading/AWB:

B/L in case of Sea shipment and airway bill (AWB) in case of air shipment.

This is a document issued by the shipping company or his agent, acknowledging the receipt of cargo on board.

This Bill of Lading is a very important documents in international trade as it is a documents of title of goods. 

• Cargo Arrival Notice (CAN):

It is the notice sent by a carrier or agent, to the consignee to inform the consignee about the arrival of the shipment.

It contains a number of packages, description of goods, their weight, and collection charges (if any)

It also indicates shipping line charges which are required for DO (Delivery Order)

• Letter of Authority, in favor of custom house agent:

This is an authority letter given by the consignee to customs, indicating that they are authorizing a particular customs house agent (CHA) to clear their shipment from customs on their behalf.

 

*****EXPORT DOCUMENTATION & PROCEDURE*****

3 Slat of export documents-

For customer (Bank to Bank)

1. Bill of Exchange
2. Packing List
3. Commercial Invoice.
4. Bill of Lading
5. C/O as per LC terms
6. U.D – Utilization Declaration
7. GSP- Generalized System of Preference (If need) Right now only for European Union. 
8. I/C- Inspection certificate as per LC terms

 For Port (Bangladesh)

1. Packing List
2. Commercial Invoice
3. EXP

For Bank

1. The above all papers
2. Bill of entry (Issued by Bangladesh customs)

U.D- Utilization declaration:

Why need this?  For export/import need to submit U.D to port.

Who giving this?  BGMEA for an order like 100000pcs order BGMEA all materials declared on there U.D for export & import purpose.

B.L- Bill of Lading:

 B/L issued by a carrier/forwarder to shipper/seller detailing the method and path of a shipment be it by any combination of Air, Sea, Road or Rail.

After get B.L from forwarder shipper need to submit there Bank, Bank will send to customer Bank, customer will collect for goods release. (Must be mentioned on the B.L like volume of packages, NCM (HS/Harmonized System code) of every product (It is a six-digit identification code), CNPJ (Tax ID number) of the importer, Gross weight, measurement, Freight amount, Product Description)

EXP- Export permission:

Bank will give this EXP. When need to get EXP from Bank, shipper need to fill up all details (Packing list, Invoice & H.S code etc) on there format.

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